Administrative Assistant 3: Washington Service Corps

The Employment Security Department is seeking a dynamic Administrative Assistant to support our Employment Connections programs across Washington State.

• Promote compliance with agency guidelines and area strategies
• Assist staff in understanding policy and procedures
• Coordinate agency matters internally and with other governmental agencies and partners
• Conduct routine administrative activities and communications
• Monitor information, requests, and internal assignments to ensure timely completion
• Assist in administrative projects and business process assignments
• Provide customer service support through maintaining general email and voicemail accounts
• Coordinate travel arrangements and maintain supporting documents
• Coordinate and maintain calendars and appointment schedules
• Prepare agendas and handouts
• Document, provide, and maintain meeting minutes
• Prepare, review, and maintain correspondence, forms, and documents for signature
• Develop and maintain current lists and matrixes
• Provide human resources administrative support
• Prepare, process, and track all personnel and position actions
• Complete all HR paperwork and coordinate timelines
• Review personnel requests for content and accuracy
• Request revisions as necessary
• Track and monitor performance evaluation schedules
• Act as liaison between HR and staff
• Provide information on payroll policies, regulations, processes, forms, timelines, corrective actions, and changes

• Policy Interpretation & Application
• Personnel Coordination
• Interdepartmental Coordination
• Word Processing
• Data Management
• File Handling
• Editing & Formatting
• Problem-Solving
• Liaison & Communication

• Flexible/Hybrid work arrangement
• Paid Family and Medical Leave (PFML)
• Unemployment Insurance (UI)
• 401k matching
• Health insurance
• Flight privileges
• Paid holidays
• Sick leave
• Vacation (Annual Leave)
• Dependent care assistance
• Auto, boat, home, and renter insurance
• Employee Assistance Program
• Deferred Compensation Program
• Public Service Loan Forgiveness
• Social Security
• Medicare
• Retirement and Deferred Compensation

Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are.