FSA, Administrative Coordinator

The Administrative Coordinator is a member of the Fostering Success Act, Inc. Team (FSA), working closely with the Executive Director to achieve the goals of the FSA Board. Responsible for handling day-to-day functions of the office, supporting the Executive Director by assisting with the management of the tax credit applications, approvals, payment and reporting processes, executing approved grants, tracking impact of grants and/or implementing in-house projects.

Responsibilities not listed.

• Manage tax credit process including data entry, applications on behalf of taxpayers, monitoring state approvals, walk-through the process sessions, communication around approvals and making payments, receiving/processing payments, completing tax forms and reporting to the state.
• Set up and manage the process for the University System of Georgia Foundation (USGF) and Technical College System of Georgia (TCSG) Scholarship tracking systems, create and communicate Authorization for Billing letters to bursar offices each term, and manage reimbursement requests and payments from USGF and TCSG to FSA.
• Coordinate and process applications and payment requests for foster organizations and the Georgia Foster Care Scholarship program.
• Communicate with foster organizations including the Grant Application Process, virtual walkthrough of the process, notification of designated funds received and approved grants.
• Executes grant payments and tracks expenditures to foster organizations, youth and the Georgia Foster Care Scholarship programs.
• Assist Executive Director with resolving issues and procuring documentation from foster organizations related to the application process.
• Assist Executive Director in youth application process for support to determine eligibility for the FSA program and refer to organizations as needed.
• Maintain database for contacts, tax credits, general donations, foster organizations, youth engagement, scholarship programs and resources.
• Create targeted lists as requested for various communications.
• Support the Executive V.P. of Donor Development with database management, reporting, contributor relations and other projects assigned by the Executive Director.
• Manage refurbished laptop program with the IT Team to ensure inventory for youth needs.
• Track and ship distribution of laptops to youth by organization.
• Answer & return calls to FSA main phone line.
• Forward messages to team members as needed.
• Manage daily mail runs and distribution to the team.
• Create and manage reporting around youth, tax credit approvals/receipts/expenditures, foster organization stats, marketing stats and others as identified.
• Manage office receipts and expenses.
• Receive, review and submit invoices for processing in Workday.
• General clerical duties including scanning, processing mail, and e-mail.
• Monitor and respond/forward emails in Admin@ and Info@ FSA email accounts as needed.
• Provide exceptional customer service to contributors, youth, foster organizations and partners through all forms of communication to build trust and relationships.
• Maintain electronic and hard copy filing systems and database.
• Take on special projects as needed for FSA including assisting with scheduling and execution of special events/conferences as time allows and attend when multiple personnel are needed.
• Scan and upload meeting notes and documents.
• Oversee office supply inventories and place orders as needed.
• Assist in board meeting preparation and annual reporting for stakeholders.
• Help arrange travel to conferences and visits to grantees.

• Manage tax credit process including data entry, applications on behalf of taxpayers, monitoring state approvals, walk-through the process sessions, communication around approvals and making payments, receiving/processing payments, completing tax forms and reporting to the state.
• Set up and manage the process for the University System of Georgia Foundation (USGF) and Technical College System of Georgia (TCSG) Scholarship tracking systems, create and communicate Authorization for Billing letters to bursar offices each term, and manage reimbursement requests and payments from USGF and TCSG to FSA.
• Coordinate and process applications and payment requests for foster organizations and the Georgia Foster Care Scholarship program.
• Communicate with foster organizations including the Grant Application Process, virtual walkthrough of the process, notification of designated funds received and approved grants.
• Executes grant payments and tracks expenditures to foster organizations, youth and the Georgia Foster Care Scholarship programs.
• Assist Executive Director with resolving issues and procuring documentation from foster organizations related to the application process.
• Assist Executive Director in youth application process for support to determine eligibility for the FSA program and refer to organizations as needed.
• Maintain database for contacts, tax credits, general donations, foster organizations, youth engagement, scholarship programs and resources.
• Create targeted lists as requested for various communications.
• Support the Executive V.P. of Donor Development with database management, reporting, contributor relations and other projects assigned by the Executive Director.
• Manage refurbished laptop program with the IT Team to ensure inventory for youth needs.
• Track and ship distribution of laptops to youth by organization.
• Answer & return calls to FSA main phone line.
• Forward messages to team members as needed.
• Manage daily mail runs and distribution to the team.
• Create and manage reporting around youth, tax credit approvals/receipts/expenditures, foster organization stats, marketing stats and others as identified.
• Manage office receipts and expenses.
• Receive, review and submit invoices for processing in Workday.
• General clerical duties including scanning, processing mail, and e-mail.
• Monitor and respond/forward emails in Admin@ and Info@ FSA email accounts as needed.
• Provide exceptional customer service to contributors, youth, foster organizations and partners through all forms of communication to build trust and relationships.
• Maintain electronic and hard copy filing systems and database.
• Take on special projects as needed for FSA including assisting with scheduling and execution of special events/conferences as time allows and attend when multiple personnel are needed.
• Scan and upload meeting notes and documents.
• Oversee office supply inventories and place orders as needed.
• Assist in board meeting preparation and annual reporting for stakeholders.
• Help arrange travel to conferences and visits to grantees.

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