Executive Business Administrator

The Office of the CTO (OCTO) for Microsoft is chartered with understanding, shaping, and accelerating technologies and their impact on Microsoft, industry, and society in order to empower every person and every organization to achieve more.

• Provide strategic calendar and time management with meticulous attention to detail and accuracy
• Seek business context to resolve ambiguity, prioritize meetings, and identify key participants
• Collaborate with stakeholders in decision-making while maintaining confidentiality
• Respect executive scheduling preferences and restrictions; ensure meeting materials and logistics are in place
• Manage end-to-end domestic and international travel, including agendas, logistics, and policy compliance
• Proactively secure necessary documentation such as passports and visas; provide support during travel
• Reconcile expenses promptly and within company policy
• Oversee personnel operations including onboarding, offboarding, and PCN/req maintenance
• Ensure accurate organizational reporting and headcount data
• Manage team discretionary budget in partnership with Chief of Staff; track spending and approve expenses
• Facilitate team experience activities and engagement in alignment with leadership
• Support hardware procurement, inventory tracking, and issue resolution
• Oversee team space logistics including space allocation, office moves, and collaboration with stakeholders
• Maintain data accuracy in Employee Central and space maps
• Lead end-to-end planning and execution of meetings and events, including venue, AV, catering, and scheduling
• Develop detailed workback schedules, engage internal and external resources, and mobilize support as needed
• Collaborate closely with stakeholders to ensure successful event delivery and continuous improvement
• Model professional conduct and leadership within the Business Support discipline
• Stay composed and self-aware during high-stakes or challenging situations
• Actively participate in administrative trainings, meetings, and corporate initiatives
• Foster meaningful relationships and build community across the organization
• Mentor peers and be open to mentorship; exchange best practices and insights
• Support onboarding of new administrative team members
• Build cross-org networks and serve as liaison between executives and teams
• Consolidate and share information to prepare key stakeholders and inform broader teams
• Communicate with external partners and third-party stakeholders as needed
• Represent leaders and the company professionally and appropriately
• Understand and align with annual and ongoing ROB cycles
• Own and drive meeting cadence execution in collaboration with leadership and Chiefs of Staff
• Maintain distribution channels including security groups, M365 memberships, and GMM lists

• 5+ years of experience in administrative support, business operations, or customer service within fast-paced environments
• Proven expertise in scheduling meetings and events, managing travel logistics, and handling administrative tasks for executive or upper-level management
• Proficiency in Microsoft 365 Products, including: Word, Excel, Outlook, PowerPoint, OneNote, OneDri Shve,arePoint
• Bachelor's Degree in a relevant field or equivalent professional experience
• 2+ years mentoring others in administrative roles
• 3+ years managing administrative budgets for events, morale initiatives, travel, and training
• Demonstrated experience working with C-suite executives and internal/external executive offices
• Exceptional adaptability in team settings; able to pivot quickly and foster relationships across diverse organizational and functional boundaries
• Proven ability to work autonomously, applying problem-solving skills with a commitment to follow-through and achieving results
• Ability to manage multiple demands and meet deadlines in dynamic environments
• Sound judgment, organizational strength, solid work ethic, and polished verbal and written communication skills
• Humble, proactive, and positive 'can-do' attitude with a commitment to confidentiality and professionalism
• Collaborative team player, eager to contribute and take on diverse responsibilities as needed

• Industry leading healthcare
• Educational resources
• Discounts on products and services
• Savings and investments
• Maternity and paternity leave
• Generous time away
• Giving programs
• Opportunities to network and connect

Microsoft is committed to providing its employees a stable work environment with equal opportunity for learning and personal growth.