CORRECTIONS SPECIALIST ASSISTANT - HEARINGS

The Hearings department helps to improve public safety by guiding the incarcerated population to adhere to State, DOC, and Facility rules.

• Manage hearing packets from receipt to completion
• Review and monitor the needs of each hearing packet
• Retrieve infractions from depositories daily
• Enter information into the electronic record
• Build the hearing packet for service to the accused
• Assign the hearing to an appropriate Disciplinary Hearing Officer
• Monitor and file continuances for due/overdue hearings
• Obtain Superintendent extensions for past timeframe continuances
• Review the Hearings Packet ensuring all necessary documentation is prepared
• Schedule hearings and create callouts
• Transfer hearing packets to appropriate Disciplinary Hearing Officer for hearings
• Monitor/follow up on assigned hearings to ensure timeframes are met
• Enter hearing notes from the minutes and findings
• Update the hearing outcome information in the local tracker
• Create the Serious Infraction Report and route to the Superintendent/Designee for final review
• Monitor/follow up on assigned reviews to make sure timeframes are met
• Receive and process appeals, from receipt to filing
• Enter Good Conduct Time Restorations
• Receive and enter all appeals in the electronic record and local tracker
• Review for timeliness and correspond with the offender as necessary
• Prepare appeal packets with all necessary documentation
• Assign the appeal to the appropriate appellate with electronic notification
• Distribute a copy of the appeal outcome to the incarcerated individual in a timely manner
• Send an order to records to pull and return overturned infractions for appropriate action
• Scan upheld appeals to the electronic retention
• Maintain a copy for the local retention
• Route upheld appeals to records to be retained in the central file
• Enter all Good Conduct Time Restorations into the Electronic Record
• Forward all Good Conduct Time Restorations to Records for retention in the central file
• Redact reports in accordance with policy requirements
• Scan and appropriately code all documents for retention in the electronic file
• Route the completed/reviewed hearing packet to Records for hard filing
• Maintain appropriate copies for local office hard filing
• Regularly run reports on outstanding general/serious hearings and address deficiencies
• Monitor the Serious Sanction log to ensure service and make notification on deficiencies
• Provide statistical reports (violence reduction, violations status, others as requested)
• Run requested reports
• Respond to public disclosure requests
• Respond to and document requests from DOC Headquarters
• Assist Corrections Specialist with periodic reviews/reports of CRCC Offender Disciplinary Office
• Inventory, order, and track evidence, safety equipment, and office supplies
• Fulfill other requests from supervisor and executive prison staff

• High school diploma OR Equivalent
• Minimum of two years clerical experience
• Working knowledge of Microsoft Office Suite
• Working knowledge of computer systems and data entry programs
• Able to take and pass the Disciplinary Hearing Officer Training

• Health insurance
• Paid time off
• 401(k) matching
• Deferred Compensation

The State of Washington is committed to operating a safe and humane corrections system and partnering with others to transform lives for a better Washington.