Administrative Assistant 3 – Multiple

Administrative Assistant 3 – Multiple

• Coordinate calendars, schedule meetings and events, manage delegated inboxes, and support communication with internal and external stakeholders.
• Prepare and support management meetings by organizing agendas, assembling documents, and coordinating logistics and resources.
• Monitor and communicate policy and administrative procedure updates, assist with drafting revisions, and maintain version control of documents.
• Provide backup administrative support across the Program, including timekeeping, purchasing, procurement, IT coordination, and other operational needs.
• Process purchases, track invoices, reconcile P-Card transactions, and coordinate with vendors and financial services to ensure accurate and timely payments.
• Perform payroll and timekeeping duties by establishing deadlines, reviewing timesheets, verifying coding and balances, and submitting labor corrections.
• Track and manage inventory and equipment, including phones, IT assets, and minor capital items, ensuring accurate records and compliance with WSDOT procedures.
• Coordinate onboarding and offboarding processes, support recruitment activities in NeoGov, maintain organizational charts, and manage program email groups.

• Administrative Operations Proficiency
• Effective Communication
• Problem Solving & Execution
• Policy & Procedure Interpretation
• Customer & Interpersonal Service
• Growth Mindset
• Service-Oriented

• Flexible/Hybrid work options
• Paid leave
• Tuition Assistance
• Comprehensive benefits package

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.