Executive Business Administrator

Do you have determination, flexibility, and initiative along with a keen attention to detail and focus? The Global Small Medium Business (GSMB) team is looking for a dynamic, thoughtful, energetic Executive Business Administrator to join the team and provide support for a General Manager (GM).

• Provide calendar management across multiple time zones and serve as a gatekeeper for your manager’s schedule by anticipating conflicts, prioritizing engagements, and ensuring efficient time management.
• Arrange travel plans for your manager, including preparing comprehensive itineraries, overseeing all logistical aspects while ensuring all required international travel documentation is obtained.
• Showcase leadership by demonstrating executive presence, fostering standards and team success.
• Execute business cadence by coordinating scheduling and managing meeting logistics according to the team’s Rhythm Of Business.
• Cultivate solid relationships with stakeholders across multiple organizations to support the leader’s and team’s objectives.
• Coordinate logistics and provide onboarding support for new employees and vendors, acting as the primary point of contact.
• Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes.
• Maintains and manages up-to-date space-management processes and team space.
• Support budgeting, procurement, and invoice processing to assist with financial tracking and compliance.
• Serve as the first point of contact for internal and external stakeholders, responding to inquiries and facilitating communication.
• Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during complex situations.

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
• 3+ years experience managing complex calendars, including scheduling meetings, coordinating events, and resolving conflicts across multiple time zones and stakeholders
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

• Industry leading healthcare
• Educational resources
• Discounts on products and services
• Savings and investments
• Maternity and paternity leave
• Generous time away
• Giving programs
• Opportunities to network and connect

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.