Child Care Licensing | Administrative Assistant 5 (AA5) - Yakima

The Department of Children, Youth and Families is seeking an Administrative Assistant 5 (AA5) to serve as a confidential Administrative Assistant to the Senior Administrator of the Child Care Licensing Division and independently perform a wide variety of secretarial and high-level administrative duties.

• Perform a wide variety of secretarial and high-level administrative duties to support the Senior Administrator.
• Coordinate and manages travel arrangements for supervisors including registration, lodging, airfare, group transportation and parking.
• Perform complex administrative duties such as developing cost estimates and coordinating purchases, resolving issues related to space, travel and equipment.
• Manage and deploy purchasing and procurement processes for division. Directs staff on proper purchasing protocol and processes.
• Manage and maintains confidential information and confidential administrative documents using appropriate methods and filing systems, with specific tracking approaches.
• Coordinate space revision forms and assist in preparation of long-range plans for space utilization and renovation, on behalf of the Child Care Senior Administrator.
• Facilitate and coordinate equipment assignments and inventory for employees in both Headquarters and multiple regional offices. Communicate equipment policies and procedures for both in-office and remote employees.
• Support collaborative work with other department divisions, which may include: coordinating hiring activities, scheduling and coordinating meetings, providing communication and TA support.
• Arrange meetings and conferences, take notes as requested.
• Handle inquires personally or refers them to appropriate persons as circumstances warrant.
• Arrange business itineraries and coordinate travel.

• Equivalent combination of education and experience totaling five (5) years of planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
• Associate’s degree and two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.

• Salary
• Dependent care assistance
• Other insurance coverage for auto, boat, home, and renter insurance
• The Washington State Employee Assistance Program
• Retirement and Deferred Compensation
• Social Security
• Public Service Loan Forgiveness
• Holidays
• Sick Leave
• Vacation (Annual Leave)
• Military Leave
• Bereavement Leave
• Additional Leave

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy - thriving physically, emotionally and academically, nurtured by family and community.