SAFS Accounts Payable Lead Analyst (Fiscal Analyst 4) In-Training / Internal Only

Benefits

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future.

Learn more about DES.

About the Finance Division:

The Finance Division provides accounting and budget services to DES and 40 smaller state agencies. The division’s mission is to deliver comprehensive financial management services and support to our customers so they can make informed business decisions and achieve financial health goals

We strive to create a workplace culture that is centered around team and customer satisfaction. We recognize that in order to provide world-class services to our customers, we must first take care of ourselves and each other. We do this by living out our team member satisfaction expectations of:

Meaningful work

- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.

Work-life integration

- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.

Growth-

We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.

Teamwork-

We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.

Respect and Community-

We listen, communicate and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition and worth.

Happiness-

We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.

What you will be doing:

As the SAFS Accounts Payable Lead, you will process, monitor, and analyze all of the accounting aspects of SAFS Accounts Payable, and as needed, other SAFS general ledger activity. You will ensure all work is processed in compliance with contractual or grant terms, and State of Washington fiscal policies and regulations. You will also review and audit the work of other Fiscal Analysts and assist in training.

Duties

Some of what you’ll enjoy doing:

Monitor fiscal activity for the SAFS AP team to ensure key aspects of fiscal month/year close are completed accurately and timely.

Analyze transactions to ensure accuracy and compliance with all related state and federal requirements as well as agency unique policies.

Examine AP transactions and expenditures, general ledgers, and other related subsidiary accounts for accuracy.

Make correcting journal voucher entries as necessary.

Review and release SAFS AP team member’s payment batches, checking for accuracy of payment with coding and GAAP requirements.

Communicate errors to team members, providing support and assistance as required.

Account for all SAFS AP batches entered into AFRS for the day; ensure that any batches that can be released for the day are released by COB.

Examines accuracy of monthly expenditures, accruals, affected GLs, and other interrelated financial accounts, making correcting journal voucher entries as necessary.

Perform fiscal research and analysis as needed to complete the projects.

Seek out opportunities to develop process improvements.

Work with the team to ensure vendor payments are paid accurately and timely.

Process accounts payable transactions as needed during absence of other SAFS AP team members or during peak volume times.

Provides support to as well as act on behalf of the team’s FA5 in their absence.

Train SAFS AP team members in the use of the various State financial systems and in fiscal processing procedures, policies, regulations, and guidelines (including, but not limited to – TEMS, AFRS, SAAM, EVF, GL Reconciliations, Workday, etc.).

Introduce new staff at SAFS client agencies to our processes. This includes, but is not limited to –payment requests, TEMS reimbursements, Delegated and Signature Authority, etc.

Train SAFS AP team and SAFS client agency staff in matters of travel, year-end, 1099s, etc.

Analyze data, prepare, and submit federal miscellaneous tax returns, Form 1099, in accordance with IRS rules and regulations.

• Monitor fiscal activity for the SAFS AP team to ensure key aspects of fiscal month/year close are completed accurately and timely.
• Analyze transactions to ensure accuracy and compliance with all related state and federal requirements as well as agency unique policies.
• Examine AP transactions and expenditures, general ledgers, and other related subsidiary accounts for accuracy.
• Make correcting journal voucher entries as necessary.
• Review and release SAFS AP team member’s payment batches, checking for accuracy of payment with coding and GAAP requirements.
• Communicate errors to team members, providing support and assistance as required.
• Account for all SAFS AP batches entered into AFRS for the day; ensure that any batches that can be released for the day are released by COB.
• Examines accuracy of monthly expenditures, accruals, affected GLs, and other interrelated financial accounts, making correcting journal voucher entries as necessary.
• Perform fiscal research and analysis as needed to complete the projects.
• Seek out opportunities to develop process improvements.
• Work with the team to ensure vendor payments are paid accurately and timely.
• Process accounts payable transactions as needed during absence of other SAFS AP team members or during peak volume times.
• Provides support to as well as act on behalf of the team’s FA5 in their absence.
• Train SAFS AP team members in the use of the various State financial systems and in fiscal processing procedures, policies, regulations, and guidelines (including, but not limited to – TEMS, AFRS, SAAM, EVF, GL Reconciliations, Workday, etc.).
• Introduce new staff at SAFS client agencies to our processes. This includes, but is not limited to –payment requests, TEMS reimbursements, Delegated and Signature Authority, etc.
• Train SAFS AP team and SAFS client agency staff in matters of travel, year-end, 1099s, etc.

• Fiscal Analyst 3 (Range 55 $5,137 - $6,906 per month): A Bachelor’s Degree in accounting, public administration, business administration, or related field AND Two (2) years of experience in accounting, auditing, or relevant financial field OR Associate degree AND Four (4) years of experience in accounting, auditing, or relevant financial field OR Six (6) years of experience in accounting, auditing, or relevant financial field OR A Master’s degree in public administration, business administration, or related field AND One (1) year of experience in accounting, auditing, or relevant financial field
• Fiscal Analyst 4 (Range 57 $5,398 - $7,254 per month): A Bachelor’s Degree in accounting, public administration, business administration, or related field AND At least three (3) years of experience in accounting, auditing, or relevant financial field OR Associate degree AND Five (5) years of experience in accounting, auditing, or relevant financial field OR At least 7 years of experience in accounting, auditing, or relevant financial field OR A Master’s degree in public administration, business administration, or related field OR possession of a CPA, CMA, and/or CGFM AND Two (2) years of experience in accounting, auditing, or relevant financial field

• Benefits
• Flexible hours and remote work are available

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.