Legal Office Assistant

The Legal Office Assistant supports the mission and values of the Attorney General's Office and the Criminal Justice Division by performing general duties and basic technical legal assignments

• Monitor electronic mailboxes per agency and division protocols and policies
• Extract and verify case data for accurate and timely docketing of legal documents
• Open and process incoming mail
• Answer multi-line phone and direct calls to appropriate division staff
• Prepare and process invoices for payment
• Maintain record of billings in case management database
• Prepare travel expense vouchers
• Make travel arrangements and vehicle reservations
• Photocopy and organize legal documents, exhibits, and other material
• Manage and maintain the archival process for the division
• Type transmittals and prepare boxes for shipment to the Records Center
• Review files scheduled for destruction to pull transactional documents
• Forward constituent correspondence to appropriate division staff and ensure we meet corresponding deadlines
• Process related outgoing response correspondence
• Serve and file legal documents in-person at the courthouse or via mail facility
• Inventory, maintain, and track supplies for the division
• Keep file room, equipment, and mail area clean and orderly
• Submit for approval routine supply orders
• Research and order specialty supplies as requested
• Maintain division multi-function devices

• High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment
• One year of legal office experience
• A combination of two years of college education and/or relevant experience
• A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study

• Medical/Dental/Vision for employees & dependent(s)
• Vacation, Sick, and Other Leave
• 11 Paid Holidays per year
• Public Employees Retirement System (PERS) plans
• Life Insurance
• Dependent Care Assistance
• Flexible Spending Accounts
• Public Service Loan Forgiveness
• Tuition Waiver
• Deferred Compensation
• Employee Recognition Leave

The Attorney General’s Office is recruiting for a permanent full-time Legal Office Assistant in the Criminal Justice Division