Senior Associate, Administration

Senior Associate, Administration

• Assists in global business support of executive leadership including facilities and office management, executive communications and change management
• Performs talent & staffing coordination including onboarding, offboarding, licensure, and managing assets
• Oversees use of office spaces, manages inventory of office supplies, and coordinates with AIG’s other functions to ensure smooth operations that are consistent with AIG policies and procedures
• Handles onboarding and offboarding processes, manages licensure and professional development activities for GLCR professionals, and oversees the allocation and management of assets
• Coordinates real estate space allocation, physical moves, office enhancements and improvements, signage, file consolidation and off-site storage
• Partners with the recruiting team, hiring manager, HR and other internal stakeholders to coordinate onboarding new employees and temporary staff, including IT asset requisitions and office seating allocation
• Manages access to subscriptions, serving as a central point of contact for GLCR employees, the Sourcing team, and external subscription providers
• Composing clear written communications
• Basic understanding and analysis of critical and confidential information which can then be input into Excel spreadsheets, PowerPoint presentations, SharePoint, etc.
• Perform other administrative functions to support the team and the business as requested
• Coordinates and communicates continuing education opportunities for attorneys and other GLCR professionals
• Supports Enterprise Resiliency and Business Services deliverables
• Leads attorney certification activities and manages continuing legal education opportunities
• Manages department intranet and ensures design is easy to navigate and content is current

• 3+ years of executive support and/or operations experience
• Customer service / client success experience is a plus
• BA degree or equivalent experience
• Organization. Like most companies, there’s a lot to do, and you’ll be wearing a lot of hats. Staying impeccably organized will help you achieve your daily goals, and surmount bigger goals, too
• Verbal and written communication skills
• Works well autonomously and under pressure. As the new go-to person in the administrative function, the team will be submitting requests that may need to get done quickly and without too much guidance. The ability to prioritize while working both independently and collaboratively is critical. You must have strong organizational, project management and problem-solving skills with excellent multi-tasking abilities

• 401k matching
• Health insurance
• Flight privileges

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become