Administrative Assistant

This position will perform a wide range of administrative and general clerical duties in support of the operations group.

• Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by the Corporate Office and/or Managers and Supervisors.
• Order equipment and supplies as needed.
• Receive and process correspondence going in and out of the office.
• Code and process invoices in the company bill-paying system.
• Organize and maintain all filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance.
• Ensure all timesheets are completed and reported accurately according to Company policy.
• Serve as receptionist when needed and handle and/or route incoming telephone calls.
• Schedule employee training and assist with travel details for employees.
• Perform various duties to maintain the Company’s building, facilities and equipment appearance as neat and orderly.
• Provide assistance with any other tasks assigned.

• Certificate in Office Administration or equivalent business diploma preferred;
• 2–4 years’ administrative experience preferred;
• Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, PowerPoint;
• Self-starter with a strong sense of urgency and responsibility;
• Able to work with minimal supervision;
• Excellent written and verbal communication skills;
• Oil and gas industry experience preferred;
• Able to contribute to and thrive in a busy team environment;
• Excellent organizational and time management skills;
• Demonstrate initiative and strong work ethic;
• Permanent residency within 50 miles of the Cushing office;
• Compliance with the company’s Drug and Alcohol Policy including pre-employment testing;
• Valid driver’s license with a clean abstract;
• Cleared criminal history (background) and satisfactory reference checks.

• 401k matching
• Health insurance
• Flight privileges

Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs).