Executive Administrative Assistant III

The Executive Administrative Assistant III is responsible for providing administrative support to V-suite or C-suite executives. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes.

• Manages complex calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
• Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.).
• Receives and announces telephone calls and visitors as needed
• Drafts meeting agendas, minutes and notes to submit to management for revision and final approval
• Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc.
• Sorts and distributes incoming mail to appropriate executives
• Serves as the liaison between executives and internal travel team regarding corporate travel
• Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
• Coordinates associate gifting as needed
• Keeps management informed of area activities and of any significant issues
• Acts as professional representative for executive(s)

• High School Diploma or equivalent required; Bachelor’s degree preferred
• 4-7+ years of executive administrative assistance experience required

• Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).
• Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).
• Paid parental leave.
• Company sponsored 401k plan with company matching.
• PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.
• Tuition reimbursement for continuing education.

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