Executive Assistant II

At AdventHealth Winter Garden, which is one of the newest AdventHealth facilities in Central Florida, we’re dedicated to providing exceptional care. And to us, that means expanding our footprint and bringing specialty services close to home and 400 new jobs to the area. Our newly constructed inpatient tower will provide space for 80 beds and services like advanced gynecology, cardiology, gastroenterology, general surgery, neurology, orthopedics, primary care, spine health and urology — and help us get closer to our mission of helping the community of Central Florida feel whole. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. All the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Pet Insurance* Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense) Schedule: Full Time Shift: Days, Monday - Friday 8am - 4:30pm Location: 2200 Fowler Grove Boulevard, Winter Garden 34787 The community you'll be caring for: AdventHealth Winter Garden AdventHealth Winter Garden has delivered care to the West Orange County since 2015 and will be expanding to add a 3-floor, 80-bed inpatient tower opening summer 2022, becoming a full-service hospital to serve the community of Winter Garden. The AdventHealth Winter Garden tower expansion will include new ancillary and clinical spaces such as an expanded Surgery department, Inpatient Rehab, Inpatient Dialysis, Laboratory, and Imaging services. Working at AdventHealth Winter Garden, you'll be surrounded with a team dedicated to bringing exceptional mission-focused, faith-based care to residents and visitors of a growing West Orange County. AdventHealth Winter Garden is conveniently located in the Winter Garden Village, minutes from beautiful downtown Winter Garden and nearby Walt Disney World and premier attractions of Orlando. AdventHealth Winter Garden offers competitive benefits that support your growth professionally and personally offering debt-free education and competitive benefits from day one. The role you'll contribute: Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. The value you'll bring to the team: Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc. Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level. Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc. Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate. May assist with budget tracking, contracts, etc. May serve as committee member and/or lead/supervise various work teams including other administrative staff. May maintain division/department policies/procedures, contracts, etc. Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties. The expertise and experiences you'll need to succeed: 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role. Preferred qualifications: Basic accounting, legal and/or contract administration knowledge AH/AHS Sunport system Associates degree in secretarial science or business, and two years executive office/secretarial work experience National Notary Association Notary Public (NNANP) This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Category: Administrative Organization: AdventHealth Winter Garden Schedule: Full-time Shift: 1 - Day Req ID: 25045189

• Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions.
• Will professionally represent Leader as requested and in all associated responsibilities.
• Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others.
• Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate.
• Retrieves voice messages as requested.
• Greets and assists visitors.
• Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc.
• Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.
• May maintain division/department policies/procedures, contracts, etc.
• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

• 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role.
• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• Associates degree in secretarial science or business, and two years executive office/secretarial work experience
• National Notary Association Notary Public (NNANP)

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education*

AdventHealth Winter Garden, which is one of the newest AdventHealth facilities in Central Florida, we’re dedicated to providing exceptional care. And to us, that means expanding our footprint and bringing specialty services close to home and 400 new jobs to the area. Our newly constructed inpatient tower will provide space for 80 beds and services like advanced gynecology, cardiology, gastroenterology, general surgery, neurology, orthopedics, primary care, spine health and urology — and help us get closer to our mission of helping the community of Central Florida feel whole. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.