ADMINISTRATIVE ASSISTANT 5

This position provides high-level administrative support to Commerce's Deputy Director, managing a dynamic calendar, coordinating meetings with executive leaders, legislative partners, and external partners and community members, and preparing weekly briefing memos to ensure the Deputy Director's readiness.

• Managing a dynamic calendar
• Coordinating meetings with executive leaders, legislative partners, and external partners and community members
• Preparing weekly briefing memos to ensure the Deputy Director's readiness
• Overseeing incoming communications, triaging emails and mail
• Exercising delegated authority for travel, HR actions, purchasing, and timekeeping
• Drafting and editing official documents
• Coordinating complex assignments
• Ensuring timely responses to directives from Commerce's Director, the Governor's Office, and other key entities
• Representing the Deputy Director in meetings and public engagements
• Facilitating communication across internal and external partners
• Supporting the development of speaking materials in collaboration with the Communications Division and subject matter experts at Commerce

• Five (5) years of combined experience and/or education as described below
• Experience in four or more of the following areas or work related to the position
• Drafting, editing, and finalizing executive correspondence
• Coordinating strategic calendar management and business operations for leadership positions
• Arranging travel logistics for executives and teams, including flights, accommodations and itineraries
• Providing complex, high-level support to one or more senior leadership positions
• Working with contracts, budgets, and fiscal management
• Project management and coordinating team-based activities

• Medical and dental insurance benefits
• Retirement and deferred compensation plans
• 11 paid holidays each year
• 14-25 vacation days per year (depending on length of employment)
• 8 hours of sick leave per month (if full-time employed)
• Bereavement leave
• Employee assistance program
• Other benefits

At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact.