Contract Admin Specialist

The Contract Specialist is responsible for the administration functions as it relates to the life cycle of a contract. This includes gathering relevant information, completing draft contracts utilizing templates, completing and submitting corporate compliance review documents, contract revisions and execution, maintaining contract repository, and contract renewals. Provides administrative support to CFO including calendar management, schedule meetings, appointments, coordinate travel arrangements, lodging, air/land transportation, event registration, answer/screen calls, take messages, retrieve voicemails, and professionally represent leaders and AdventHealth in all communications. May assist with budget tracking, incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc. and assist with special requests including research projects, and other miscellaneous duties. Serves as the primary contact with hospital administration to manage the contract life cycle, including understanding business needs, using models/master agreements, and submitting corporate compliance review documents. Stays up to date with business practices to identify needs, process improvements, and determines appropriate contract closeouts and terminations. Completes model/master agreements, prepares and submits documentation for contract review, executes contracts, and uploads contracts into the repository. Notifies contract owners in advance of contract terms to facilitate timely renewals and assists leaders in accessing contracts on the management system. Obtains Fair Market Value (FMV) information using tools to support contract terms. Ensures payment requests comply with contract requirements and assists new clients and vendors with the contract administration process. Organizes and maintains contract files and database to track contracts and related documents. Adheres to Federal, State, and local regulations, including HIPAA, Anti-kickback laws, and Stark, as they pertain to assigned tasks. Produces monthly or periodic contract status reports, tracks and records quality metrics related to the contract life cycle, and reports on these metrics regularly. Collaborates closely with the Legal department and Corporate Responsibility to ensure effective contract management.

• Responsible for the administration functions as it relates to the life cycle of a contract.
• Gathering relevant information, completing draft contracts utilizing templates, completing and submitting corporate compliance review documents, contract revisions and execution, maintaining contract repository, and contract renewals.
• Provides administrative support to CFO including calendar management, schedule meetings, appointments, coordinate travel arrangements, lodging, air/land transportation, event registration, answer/screen calls, take messages, retrieve voicemails, and professionally represent leaders and AdventHealth in all communications.
• May assist with budget tracking, incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc. and assist with special requests including research projects, and other miscellaneous duties.
• Serves as the primary contact with hospital administration to manage the contract life cycle, including understanding business needs, using models/master agreements, and submitting corporate compliance review documents.
• Stays up to date with business practices to identify needs, process improvements, and determines appropriate contract closeouts and terminations.
• Completes model/master agreements, prepares and submits documentation for contract review, executes contracts, and uploads contracts into the repository.
• Notifies contract owners in advance of contract terms to facilitate timely renewals and assists leaders in accessing contracts on the management system.
• Obtains Fair Market Value (FMV) information using tools to support contract terms.
• Ensures payment requests comply with contract requirements and assists new clients and vendors with the contract administration process.
• Organizes and maintains contract files and database to track contracts and related documents.
• Adheres to Federal, State, and local regulations, including HIPAA, Anti-kickback laws, and Stark, as they pertain to assigned tasks.
• Produces monthly or periodic contract status reports, tracks and records quality metrics related to the contract life cycle, and reports on these metrics regularly.
• Collaborates closely with the Legal department and Corporate Responsibility to ensure effective contract management.

• Associates Degree in a Legal field or Bachelors Degree
• 3 years of related work experience with contracts

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. All the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Texas Health Hospital Mansfield- operates as a joint venture between Texas Health Resources and AdventHealth. The community you'll be caring for: Join a family of caregivers focused on whole-person health and committed to making communities healthier. Provide wholistic care for patients that extends to the spiritual level by praying with patients and families. Chaplains are available to meet with patients, families and team members 24 hours a day, 7 days a week to provide spiritual support. Help develop a brand new $150 million community hospital and medical office building that will provide services such as Emergency Services, Medical/Surgical, ICU, Womens Services, General Surgery, Orthopedics, Interventional Cardiology and Gastroenterology. Grow in your career with AdventHealth, named in 2018 by Beckers Hospital Review as one of the 150 Top Places to Work in Healthcare. AdventHealth has partnered with Texas Health Resources, named in 2019 as one of Fortunes 100 Best Companies to Work For, to build Texas Health Mansfield, which is creating new opportunities for employment and professional growth. Thrive in the Mansfield community, ranked by CNN/Money Magazine as #17 for Best Places to Live. Mansfield is one of the fastest growing areas of North Texas, projected to reach more than 250,000 residents by 2023. Future job growth over the next ten years is predicted to be 41%, higher than the national average of 33.5%. Mansfield has top-rated schools, over 1000 acres of parkland, quality housing, a historic downtown area, recreational opportunities for all ages, and a growing business community. Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.