Administrative Assistant 5

Benefits

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community.”

Job Title: Administrative Assistant 5 Location: Olympia, WA Closes: Tuesday, December 30, 2025 Salary: $60,132.00 - $80,820.00 Yearly The Department of Children, Youth, and Families (DCYF) is looking for a motivated Administrative Assistant 5 to function as the principal assistant to the Deputy Assistant Secretary for administrative matters and accomplishes varied and complex projects. Join our dynamic team in a collaborative office environment where high-caliber professionals thrive on consistent communication and mutual support. Our workplace is built on teamwork, flexibility, and respect. Coworkers are not only dedicated to excellence but also genuinely invested in helping one another succeed.

Click here to learn more about DCYF.

The Opportunity:

You will prepare correspondence, exercise signature authority on designated administrative matters, and maintain strict confidentiality for employee and client information. With flexible scheduling options in a hybrid environment that makes commuting convenient, you’ll enjoy a balance of structure and adaptability. This role offers the chance to contribute meaningfully to daily operations while being part of a culture that values growth, inclusivity, and open dialogue.

Some of what you will do: Plan, organize, coordinate, and develop administrative goals, objectives, policies and procedures. Assist with complex administrative support for the Deputy Assistant Secretary. Coordinate, manage, and prioritize the Deputy’s calendar and prepare background information for professional commitments. Participate in monthly team meetings and provide professional note-taking and agenda-setting. Sort, read, and annotate incoming mail and business correspondence. Monitor contracts and contractors within JR. Perform duties as purchase custodian, coordinate the office and facility access, and work with fiscal analysts on the use of approved purchasing program and contracted suppliers; record keeping and other essential activities. Manage and assist in reviewing recruitment requests and job postings, and onboard new staff. Ensure that established policies and procedures are followed when it comes to records and processes. Required Qualifications: Equivalent combination of education/experience. OR One year as an Administrative Assistant 4. OR Two years as an Administrative Assistant 3 AND The ability to take action to learn and grow. In addition to those required qualifications, our ideal applicant will also have some or all of the following: A Bachelor's degree in business administration, public administration or closely aligned field, AND three years of administrative or supervisory experience. Previously demonstrated commitment to equity, diversity, and inclusion. How do I apply? Complete your applicant profile and attach the following documents: Letter of interest describing how you meet the specific qualifications for this position. Current resume detailing experience and education. Supplemental Information: The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job. Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit Public Employee Benefits Board (PEBB). If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the Talent Acquisition Specialist. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960. 08705 More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs . Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165 (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 07-21-2025 01 Select the response that best describes your experience. Equivalent combination of experience/education. One year as an Administrative Assistant 4. Two years as an Administrative Assistant 3. None of the above. 02 Do you have a Bachelor's degree in business administration, public administration or closely aligned field, AND three years of administrative or supervisory experience? Yes No 03 Briefly describe the job(s) listed in your application in which you gained relevant experience (job titles only). 04 Which of the following best describes your experience using scheduling software to coordinate meetings and travel? I have none of this experience. I have one (1) year or less of this experience. I have one (1) to two (2) years of this experience. I have two (2) to three (3) years of this experience. I have three (3) to four (4) years of this experience. I have five (5) years or more of this experience. 05 Do you have experience preparing information for release to the media/public? Yes No 06 Which of the following best describes your experience in the maintenance and management of confidential and sensitive documents according to a retention schedule? I have none of this experience. I have one year or less of this experience. I have one to two years of this experience. I have two to three years of this experience. I have three to four years of this experience. I have five years or more of this experience. 07 Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. Are you willing to undergo a background check as a condition of employment? Yes No 08 How did you hear about this career opportunity (select all that apply)? Washington State's career website: www.careers.wa.gov Washington State Work Source office or website (Go2WorkSource.com) Washington State employee DCYF Recruiter College/university career fair or website Diversity network meeting/event Indeed LinkedIn ZipRecruiter Handshake Other Required Question Employer State of Washington Address View Job Posting for Agency Information View Job Posting for Location, Washington, 98504 Website http://www.careers.wa.gov Apply Please verify your email address Verify Email State of Washington Job Opportunities Account Privacy Policy Terms Of Use Your Privacy Choices Accessibility Statement Copyright ©2025 Do not sell my personal information × For California residents, and to the extent NEOGOV sells your personal information as the term “sell” is defined under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information by us to third parties at any time. 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• Plan, organize, coordinate, and develop administrative goals, objectives, policies and procedures.
• Assist with complex administrative support for the Deputy Assistant Secretary.
• Coordinate, manage, and prioritize the Deputy’s calendar and prepare background information for professional commitments.

• Equivalent combination of education/experience.
• One year as an Administrative Assistant 4.
• Two years as an Administrative Assistant 3 AND The ability to take action to learn and grow.

• Health insurance
• Paid leave
• Staff training and other compensation benefits