Administrative Assistant 3 (AA 3)

Administrative Assistant 3 (AA 3) Office of Innovation and Technology | Remote | Permanent Appointment

• Prepare and respond to correspondence on behalf of TechOps Directors using Microsoft Word, email, and other communication tools.
• Provide organizational support for TechOps Directors and assist with timesheet verification and submission for OIT.
• Coordinate and set up meetings using Microsoft Outlook, prepare meeting materials, take notes, track action items, and follow up with staff as needed.
• Edit documents for plain language compliance and facilitate the review process as assigned.
• Arrange out-of-state travel, prepare authorization requests, and process reimbursements using the online TEMs system.
• Support recruitment processes, including organizing applicant materials, scheduling interviews, and processing documentation.
• Coordinate all aspects of WIC clinic procurements, including communications, paperwork, tracking, billing adjustments, and processing procurement requests and invoices for equipment, supplies, and services.
• Provide backup support for other administrative positions within OIT as needed.

• Administrative experience with a proven ability to manage complex schedules, correspondence, and procurement processes.
• Excellent written and verbal communication, with the ability to draft professional correspondence and interact positively with vendors, staff, and customers.
• Comfort working in a fast-paced, high-volume environment with frequent interruptions and critical deadlines.
• A collaborative spirit, with the ability to work independently under general supervision.

• Benefits
• Retirement and Deferred Compensation
• Social Security
• Public Service Loan Forgiveness
• Holidays
• Sick Leave
• Vacation (Annual Leave)
• Military Leave
• Bereavement Leave
• Additional Leave

The Washington State Department of Health (DOH) is dedicated to protecting and improving the health of all people in Washington.