Administrative Assistant 2

The Department of Corrections is seeking highly motivated and qualified individuals for the position of Administrative Assistant 2 at Washington State Penitentiary (WSP)

• Provide Clerical and Administrative support
• Formatting transcription from rough drafts
• Take meeting minutes, compose, and type letters, meeting notices, and agendas
• Proofreads material making corrections for grammar, punctuation, spelling, and basic sentence structure
• Performing complex work processing tasks
• Maintains Supervisor’s calendar and makes appointments
• Schedules, arranges, and prepares for meetings
• Provides information related to supervisors planning, organizing and operation of the department
• Relaying messages and instructions from the supervisor to others
• Ordering supplies and equipment from General stores, TRACKS system, and other ordering systems as necessary
• Establishing and maintaining office procedures, standards, priorities, and deadlines
• Maintaining records of incoming and outgoing correspondence and documents and follows-up on work in progress as at the direction of the supervisor
• Uses spreadsheets and database software to develop and maintain records
• Compiles and produces reports, studies, manuscripts, applications, financial statements, schedules, testing material, evaluations, and other documents

• High school diploma or GED equivalent
• Two (2) years of increasingly responsible office experience requiring keyboarding or typing
• Knowledge of: basic administration procedures; office practices; correspondence preparation; state and departmental policies; application of positive management philosophies, procedures and practices
• Ability to: effectively plan and conduct the basic operations of an office; prepare coherent and meaningful reports; write clearly and effectively; work with others in a diverse environment in developing programs and operational plans

• Health insurance
• Basic life insurance
• Long-term disability insurance
• Paid holidays
• Sick leave
• Vacation (Annual Leave)
• Dependent care assistance
• Auto, boat, home, and renter insurance
• Employee Assistance Program
• Retirement and Deferred Compensation
• Public Service Loan Forgiveness
• Social Security
• Paid personal holiday

The Department of Corrections is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness