Administrative Assistant

Provide top-notch executive assistance and project support to Senior Executives. This role offers a unique opportunity to gain experience in Treasury programs, while acting as a visible champion for AIG’s Culture.

• Provide top-notch executive assistance and project support to Senior Executives.
• Work with executives to organize, schedule and effectively prioritize daily activities.
• Support operations including calendar management, travel and expense, meeting set up, planning and overall workflow.
• Liaise with Bank and Rating Agency contacts to calendarize meetings, reserve meeting spaces and prepare conference rooms for meetings.
• Coordinate travel arrangements, both domestic and international.
• Prepare and submit accurate and timely expense reports in Concur.
• Draft and produce grammatically accurate documents and correspondence including contracts, presentations, emails, letters, memos, and spreadsheets, for internal and external use.
• Manage phones, transferring, conferencing and routing all business related calls in a discreet and professional manner.
• Anticipate the needs of, organize, and maintain complex business calendars; prioritize and coordinate high volume and ever-changing schedules and priorities.
• Provide project coordination and planning on various cross-functional initiatives.
• Drive seamless communication by liaising with internal executives and external stakeholders.
• Assist team members in preparation of presentations, reports, and updates.
• Coordinate all IT issues needed, including arranging for help desk support and systems related matters.
• Assist with new hire onboarding by ensuring all systems and applications needed are up and running on a timely basis.
• Assist in off-boarding logistics as needed.
• Organize team events and assist in team communication as needed.
• Provide assistance for event planning, including transportation, catering, materials prep and distribution, and liaising with external partners.

• Bachelor’s Degree preferred, or equivalent work experience.
• Experience supporting senior executives, preferably in a large, multi-national environment.
• Demonstrated Executive Assistant experience and project coordination experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups.
• Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.
• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
• Dependable, proficient in multitasking and extremely detailed oriented.
• Must be a self-starter and take initiative, highly proactive and self-disciplined.
• Excellent verbal and written communication skills.
• Tact and good judgement in confidential situations.
• Must have strong interpersonal, organizational skills and be detail-oriented.
• Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.
• Ability to think strategically to keep the senior executive on track.
• Tech savvy in order to problem solve and help the executives and team.
• Proficiency in MS Office, SAP, Concur, Ariba , Sharepoint, and Fieldglass.

• 401k matching
• Health insurance
• Flight privileges

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks.