Executive Business Administrator, Communications

The purpose of Microsoft’s Communications Group is to tell stories that help people fall in love with Microsoft, the things we make, and the impact we have in the world – using the incredible potential of artificial intelligence. We will do this by innovating in the ​art – and science – of communications to ​drive company image, news, and business ​and technology impact, and position ​Microsoft as the world’s most innovative ​and trusted company.

• Manages the CCO’s calendar with a focus on aligning engagements to business priorities and strategic objectives.
• Coordinates high-impact meetings, including logistics, agendas, and preparation materials, in partnership with the Chief of Staff and key stakeholders.
• Applies sound judgment to prioritize scheduling, delegate attendance, and respond to urgent requests with discretion and professionalism.
• Ensures timely follow-up and communication of meeting outcomes and action items.
• Oversees all aspects of domestic and international travel, including itineraries, accommodations, and transportation.
• Prepares detailed visit briefings to support productivity and readiness.
• Serves as a point of contact during travel, managing real-time changes across time zones.
• Ensures compliance with travel policies and manages required documentation (e.g., visas, passports).
• Acts as a liaison between the CCO, internal teams, and external partners to facilitate clear and timely communication.
• Represents the CCO’s office with professionalism, discretion, and alignment to organizational values.
• Builds relationships across teams to support collaboration and business continuity.
• Participates in leadership team meetings, contributing strategic insights beyond traditional administrative scope.
• Identifies gaps in systems and processes, connects insights across teams, and supports informed decision-making.
• Communicates effectively with diverse audiences, including customers, partners, media, board members, and senior leadership.
• Navigates complex, high-stakes situations with agility, discretion, and strategic foresight.
• Partners with executive leadership and Chief of Staff to manage the annual Rhythm of Business, including fiscal calendars and executive cadences.
• Leads and supports cross-functional projects, ensuring timely execution and measurable outcomes.
• Maintains workback schedules and aligns deliverables with planning cadences.
• Identifies risks and opportunities, streamlines processes, and promotes operational excellence.
• Plans and executes high-impact events such as leadership offsites, executive briefings, and media engagements.
• Oversees space planning and logistics, including office moves and workspace setup.
• Manages vendor relationships and ensures alignment with budget and policy requirements.
• Supports onboarding for new Communications leadership team members.
• Partners with Staffing to support recruitment, hiring, and offboarding of Business Support professionals.
• Mentors and supports team members, fostering an inclusive and growth-oriented team culture.
• Leads team experience initiatives, including technical management of the EA community, performance coaching, and career development.
• Manages expense reporting, purchase orders, and budget tracking in alignment with company policies.
• Partners with Finance and Chief of Staff on headcount planning, discretionary budgets, and resource allocation.
• Educates team members on financial policies and ensures compliance.

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
• 5+ years of experience leveraging judgment and discretion while managing and supporting highly confidential information.
• Experience effectively managing multiple projects or workstreams simultaneously.
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

• USD $32.84 - $66.30 per hour
• USD $44.81 - $72.69 per hour (San Francisco Bay area and New York City metropolitan area)
• Industry leading healthcare
• Educational resources
• Discounts on products and services
• Savings and investments
• Maternity and paternity leave
• Generous time away
• Giving programs
• Opportunities to network and connect

Microsoft is committed to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.