Administrative Assistant I

Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by Corporate Office and/or Managers and Supervisors.

Responsibilities not listed.

• High School Diploma or equivalent
• A minimum of 2 years administrative assistant experience or equivalent office experience
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with emphasis on Excel (short-listed candidates will be required to complete an assessment);
• Strong analytical skills, with ability to make independent decisions and judgments, and exercise initiative with accuracy and attention to detail.
• Capable of effectively interacting with personnel within the organization as well as with vendors and customers
• Good organizational and multi-tasking skills with demonstrated ability to prioritize effectively and meet deadlines.
• Works in Office Environment with minimal physical requirements
• Valid driver’s license with a clean abstract
• Cleared criminal history (background) and satisfactory reference checks
• Compliance with the Company’s drug and alcohol policy including pre-employment D&A

• Prepare and file reports generated through the office dealing with budget forecasting, daily/weekly volume reports, overtime reports and any other reports or correspondence as required by Corporate Office and/or Managers and Supervisors.
• Order equipment and supplies as needed.
• Receive and process correspondence going in and out of the office.
• Code and process invoices in company bill-paying system.
• Organize and maintain all filing of correspondence, reporting and inspections.
• Maintain handbooks and procedures regarding safety and regulations and assist the Manager with compliance assurance.
• Ensure all timesheets are completed and reported accurately according to Company policy.
• Serve as receptionist when needed and handle and/or route incoming telephone calls.
• Schedule employee training and assist with travel details for employees.
• Perform various duties to maintain the Company’s building, facilities and equipment appearance as neat and orderly.
• Provide assistance with any other tasks as assigned.

Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs).