Administrative Assistant 3, Healthcare-Associated Infections Section - PROJECT DOH8707

Administrative Assistant 3, Public Health Programs

• Administrative operations – Manage procurement requests, invoices, purchase orders, training approvals, payroll support, and leave/overtime processing.
• Team support – Handle scheduling for leaders, organize section meetings, and provide SharePoint and file management support.
• Representation and communication – Serve as a point of contact, field calls from health partners and the public, and represent leadership in meetings as needed.
• Travel coordination – Guide staff through travel policies, process approvals, and keep records accurate and compliant.
• Personnel support – Maintain personnel files, track equipment, manage onboarding/offboarding processes, and keep organizational charts updated.
• Collaboration – Partner with other administrative staff across OCDE to ensure consistency and continuity in office operations.

• Familiarity with general office software (e.g., word processing, spreadsheets, email, and collaboration tools) and standard administrative procedures for scheduling, correspondence, and records management.
• Intermediate or higher proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Demonstrated experience handling confidential and time-sensitive information with discretion and professionalism.
• Ability to draft and edit professional communications, organize meetings and events, and manage travel or expense processes using digital tools.

• Health insurance
• 401k matching
• Flight privileges
• Dependent care assistance
• Employee assistance program
• Paid leave
• Vacation (Annual Leave)
• Sick leave
• Holidays

The Public Health Laboratories – Where Science Protects Communities