Senior Administrative Assistant (Administrative Support Assistant III) Commercial Banking - TripleTree

Senior Administrative Assistant (Administrative Support Assistant III) Commercial Banking - TripleTree

TripleTree - Capital One

is looking for an experienced, multitasking, and self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, tech-savvy environment.

TripleTree is a wholly owned subsidiary of Capital One.

As an Administrative Support Assistant III, you will perform an array of administrative functions critical to running an organization efficiently. You will partner with executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work.

As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are a team player with strong interpersonal skills, always looking for ways to help out. You are extremely pivotal to the success of a well-run, efficient, and productive team.

Responsibilities:

Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

Coordinate heavy travel arrangements for executives and team members

Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

Drive key team activities and events (all-hands meetings, team meetings, conferences, ordering supplies, social events)

Prepare professional business communication documents including memos, letters, and emails

Participate in general administrative duties, ad-hoc projects, conferences, and group events

Be an effective partner in planning collaborative events at relevant conferences, or as business development opportunities, and demonstrate willingness to navigate relationship nuances in the process

Prepare and process expense reports in a timely manner with appropriate coding and comments based on client and general business needs

Establish yourself as a main point of contact for your team through your communications and relationship cultivation

Build and maintain good business relationships with executives and administrative staff across the organizations

Successful candidates will possess:

Experience setting up video conference and Zoom or Skype technology for meeting user

Excellent problem-solving and time management skills

Strong written and verbal communication skills

Strong organizational skills

Flexibility to adapt to constantly changing demands and to take on new and unfamiliar tasks

Experience with prioritizing your workload proactively and expeditiously and planning ahead effectively

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. You will also find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

High School Diploma, GED or equivalent certification

At least 2 years of Administrative experience

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

Associates Degree

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

At least 3+ years of calendar management supporting multiple executives

At least 1+ year of meeting and event planning experience

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

New York, NY: $86,500 - $98,700 for Admin Support Assistant III

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website.

Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws.

Capital One promotes a drug-free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com.

All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One’s recruiting process, please send an email to Careers@capitalone.com

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

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• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Coordinate heavy travel arrangements for executives and team members
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Drive key team activities and events (all-hands meetings, team meetings, conferences, ordering supplies, social events)
• Prepare professional business communication documents including memos, letters, and emails
• Participate in general administrative duties, ad-hoc projects, conferences, and group events
• Be an effective partner in planning collaborative events at relevant conferences, or as business development opportunities, and demonstrate willingness to navigate relationship nuances in the process
• Prepare and process expense reports in a timely manner with appropriate coding and comments based on client and general business needs
• Establish yourself as a main point of contact for your team through your communications and relationship cultivation
• Build and maintain good business relationships with executives and administrative staff across the organizations

• Experience setting up video conference and Zoom or Skype technology for meeting user
• Excellent problem-solving and time management skills
• Strong written and verbal communication skills
• Strong organizational skills
• Flexibility to adapt to constantly changing demands and to take on new and unfamiliar tasks
• Experience with prioritizing your workload proactively and expeditiously and planning ahead effectively

• 401k matching
• Health insurance
• Flight privileges