Executive Administrative Assistant

This position directly supports the Consumer Brands Group (CBG) Executive Leadership team (Group President, SVP Finance, and VPHR), provides a full range of administrative support and services for numerous departments across Consumer Brands Group, and is a liaison to other departments across Global Architectural to provide a seamless day-to-day completion of tasks.

• Work with assigned Executives to set annual calendar based around major events.
• Coordinate and organize monthly, quarterly and annual meetings supporting the CBG President, SVP Finance, HRVP and others as assigned, including scheduling, sending reminders, and organizing catering when necessary.
• Coordinate and organize travel and accommodations, including global, for CBG executive staff and customer/employee trips.
• Arrange travel and accommodations of CBG executives within budgeted guidelines, including organizing and maintaining the Corporate jet passenger lists.
• Coordinate the distribution of tickets for sporting events, special events, etc.
• Process all Visa requests and passport renewals for CBG executives.
• Monitor the expense reports in Concur for Executive team and create reports for review and approval.
• Route purchase orders for approval and review control managers to ensure they are within budgeted guidelines.
• Ability to handle highly confidential material/correspondence that involves senior management, including, but not limited to company financials, executive compensation, succession plans, HR documents, etc.
• Receive incoming phone calls and communications in a professional and discreet manner.
• Follow up with any post-meeting tasks as required.
• Organize CBG employee functions such as holiday parties or employee recognition events, including but not inclusive of anniversaries and retirements.
• Miscellaneous clerical support (e.g. typing, maintaining files and purging outdated information, agendas, calendars, mail, etc.).
• Act as point person for any needs related to the GHQ 5th floor.
• Main point of contact to Security related to incidents in our group or for access requests.
• Acts as primary communication link between executive area and all internal and external contacts.
• Ensure all internal and external customers are handled with professional and courteous service.
• Maintain strict confidentiality of all matters regarding personnel, organization, financial and classified operation.
• Maintain subscriptions for the CBG executives.
• Prepare monthly 25th anniversary and retirement letters as requested.
• Submit IT Help Desk requests to support the CBG executives as needed.
• Support each executive for their roles as Board members in various organizations.
• Demonstrate the ability to display a high degree of professionalism and confidentiality in communication when interfacing with other Divisions of the Company on behalf of the Consumer Brands Group.

• Must be at least eighteen (18) years of age.
• Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future.
• Must have high school diploma or GED
• Must have 5+ years of administrative experience providing executive level administrative support.
• Must have experience handling confidential information.
• Must have experience working on projects or tasks that required detailed planning, organization, and follow-through.
• Must have experience working independently and proactively on projects or assigned tasks.
• Must have experience working on projects or tasks that required superior time-management and ability to prioritize the most sensitive or urgent matters.
• Must be able to read, write, comprehend and communicate in English.
• Must have high degree of computer proficiency with Microsoft office products including, Microsoft PowerPoint, Excel, Word, Teams, and/or Outlook.

• Travel for this role is 5%
• 401k matching
• Health insurance
• Flight privileges
• ProfitSharing contribution
• Competitive health insurance

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