Executive Assistant - Universal Creative

Ensures a fluid work environment within the office of the Senior Vice President and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

• Provides administrative support for the Senior Vice President and corresponding Executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination.
• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training and team member involvement activities.

• Bachelor’s degree is preferred.
• 3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience.

• Typically responsible for departmentwide support
• Proficiency in Word and Excel required
• Proficiency in PowerPoint and Outlook preferred
• Proficiency with telecommunication devices (e.g., iPhone) preferred
• Familiarity with UO systems is a plus

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