Administrative Assistant III

Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team: Provides administrative support to the leadership team and staff. Manages calendars and assists with scheduling. Handles daily issues and provides project oversight as requested. Greets visitors and assists them as needed. Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails. Opens, sorts, and routes office mail, and acknowledges receipt of packages and special deliveries. Organizes meetings, orders meals, reserves locations, and prepares meeting materials. Composes and edits letters, memos, and other correspondence. Maintains the filing system. Coordinates travel arrangements, including lodging, flights, transportation, and event registration. Prepares expense reports, tracks vendor payments, monitors check distribution, and maintains detailed records. Creates PowerPoint presentations and spreadsheets for various projects or events. Other duties as assigned

Qualifications The expertise and experiences you'll need to succeed: Associate Required 2 Work Experience Required Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases Filing skills Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, LCD monitors, multi-line phone system, etc. Ability to easily grasp complex situations Ability to work independently and as a team member, as well as accept direction Ability to communicate appropriately with all levels of staff and guests Ability to pass AdventHealth standard clerical skills test Ability to excel in deadline-driven, high-volume environments Knowledge and use of AdventHealth mainframe and other AdventHealth resources

• Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
• Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
• Provides administrative support to the leadership team and staff.
• Manages calendars and assists with scheduling.
• Handles daily issues and provides project oversight as requested.
• Greets visitors and assists them as needed.
• Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails.
• Opens, sorts, and routes office mail, and acknowledges receipt of packages and special deliveries.
• Organizes meetings, orders meals, reserves locations, and prepares meeting materials.
• Composes and edits letters, memos, and other correspondence.
• Maintains the filing system.
• Coordinates travel arrangements, including lodging, flights, transportation, and event registration.
• Prepares expense reports, tracks vendor payments, monitors check distribution, and maintains detailed records.
• Creates PowerPoint presentations and spreadsheets for various projects or events.
• Other duties as assigned

• Associate Required
• 2 Work Experience Required
• Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases
• Filing skills
• Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, LCD monitors, multi-line phone system, etc.
• Ability to easily grasp complex situations
• Ability to work independently and as a team member, as well as accept direction
• Ability to communicate appropriately with all levels of staff and guests
• Ability to pass AdventHealth standard clerical skills test
• Ability to excel in deadline-driven, high-volume environments
• Knowledge and use of AdventHealth mainframe and other AdventHealth resources

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education*

Established in 1973 as the first satellite hospital of the AdventHealth system, AdventHealth Altamonte Springs has become the leading health care provider in Seminole County, Florida. We continue to grow, with spectacular facilities and innovative technologies that allow us to serve our community with world-class resources. At our award-winning Altamonte Springs facility, you can join our team of talented Altamonte Springs nurses, medical assistants, nurse assistants, patient care and health administration professionals for a fulfilling career in health care. To get started with jobs at AdventHealth Altamonte Springs, join us at a campus hiring event or our weekly walk-in interview event each Wednesday from 10 am to 12 pm. Bring a copy of your resume — outstanding candidates sometimes receive same-day offers. If you’re looking for medical jobs, Altamonte Springs is ready to welcome you. Learn more about positions at our campus. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. Located north of Orlando in the community of Altamonte Springs, our facility is consistently named Best Hospital for overall quality, reputation, doctors and nurses by local residents As the largest satellite campus within the AdventHealth system, AdventHealth Altamonte has been providing state-of-the-art healthcare to the community since 1973As the largest satellite campus within the AdventHealth system, AdventHealth Altamonte has been providing state-of-the-art healthcare to the community since 1973 The 398-bed hospital cares for more than 168,000 patients a year. We are proud to be revolutionizing health care with visionary leadership and world-class resources