Senior Executive Assistant in Remote, Administrative Support

Provide administrative support for ministry CEO or System Office executive. Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintain executive office calendar. Oversee scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees. Schedule and coordinate management meetings, conferences, special events, and travel arrangements. Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion. Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required. Monitor financial and budget information and prepare data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provide input to performance management.

• Provide administrative support for ministry CEO or System Office executive.
• Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.
• Maintain executive office calendar.
• Oversee scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.
• Schedule and coordinate management meetings, conferences, special events, and travel arrangements.
• Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required.
• Monitor financial and budget information and prepare data for review.

• Proactiveness
• Ability to remain focused in a remote work environment
• Strong organizational skills
• Must be able to work independently in a fast-paced environment
• Sharp thinker who uses critical thinking skills to resolve problems
• Team player and a cross-team collaborator
• Must be flexible to changing priorities and work flow
• Resourceful and creative with scheduling complex meetings

• Paid time off (PTO)
• Various health insurance options & wellness plans
• Retirement benefits including employer match plans
• Long-term & short-term disability
• Employee assistance programs (EAP)
• Parental leave & adoption assistance
• Tuition reimbursement

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.