Administrative Assistant II

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. Essential functions include preparing complex correspondence, presentations, and reports; managing multiple calendars, scheduling meetings and appointments, and preparing agendas; coordinating and facilitating meetings; maintaining and organizing electronic and physical filing systems; acting as a point of contact for internal and external stakeholders; conducting research and compiling data; supporting special projects and initiatives; performing other duties as assigned; maintaining regular and reliable attendance; and complying with all policies and standards. Qualifications require an Associate Degree in Business Administration, Healthcare Administration, or a related field preferred, 2-4 years of administrative or clerical experience required, and experience in a healthcare or facility setting preferred. Knowledge, Skills and Abilities include proficiency in Microsoft Office Suite and office equipment, strong organizational and multitasking skills, excellent verbal and written communication skills, ability to prioritize tasks and manage time effectively, strong interpersonal skills, and the ability to maintain confidentiality and handle sensitive information with discretion.

• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail
• Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders
• Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items
• Maintains and organizes electronic and physical filing systems for department documents, records, and reports
• Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication
• Conducts research and compiles data for projects, presentations, or reports as needed
• Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support
• Performs other duties as assigned
• Maintains regular and reliable attendance
• Complies with all policies and standards

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 2-4 years of administrative or clerical experience required
• Experience in a healthcare or facility setting preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment
• Strong organizational and multitasking skills with a focus on detail and accuracy
• Excellent verbal and written communication skills, including the ability to create professional documents and correspondence
• Ability to prioritize tasks and manage time effectively in a fast-paced environment
• Strong interpersonal skills to interact with diverse teams and stakeholders at all levels
• Ability to maintain confidentiality and handle sensitive information with discretion

Benefits information not provided in this listing.