Executive Assistant (Corporate Communications)

Ensures a fluid work environment within the office of the Senior Vice President and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

• Provides administrative support for the Senior Vice President and corresponding Executive(s) and department
• Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies
• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required
• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established policy, procedures, training and team member involvement activities
• Performing other duties as assigned

• Bachelor’s degree is preferred
• 3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience

• Typing, mailing, emailing, copying and other essential administrative duties
• Maintaining executive(s)’ calendar and making all necessary arrangements for appointments and travel
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies
• Acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination
• Developing and maintaining reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required
• Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established policy, procedures, training and team member involvement activities
• Performing other duties as assigned

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