Executive Assistant

Microsoft AI is looking for an Executive Assistant to join our newly formed organization. In this role, you will provide administrative support to Monetization leaders.

• Calendar Management: Provides strategic calendar management and time planning support for manager and additional team calendars when needed.
• Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work.
• Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding): Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process.
• Event Coordination and Logistics: Manages, plans, and develops events.
• Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance.
• Rhythm of Business (ROB): Partners with senior leader(s) and Chiefs of Staff on building and managing annual rhythm of business (ROB), including fiscal year calendar and executive meeting schedule (e.g., Human Resources [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).
• Space Management and Planning: Leads space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status), cascading space management vision to fellow team members.
• Travel Management: Works with appropriate contact/tool to coordinate travel arrangements (e.g., accommodations, transportation, security) for manager(s) and/or group.
• Discipline Growth and Development: Provides leadership and actively seeks out and participates in the Business Support community. Mentors Business Support professionals. Shares best practices and insights.

• 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
• OR equivalent experience
• 2+ years of experience supporting C-Level executives
• Preferred Qualifications: Proficiency with Microsoft Core Office products or related software, including, but not limited to, Word, Excel, Outlook, PowerPoint, OneNote, and OneDrive
• Experience in successfully partnering with other Executive Assistants
• Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour.
• Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $66.30 per hour.
• Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

• Industry leading healthcare
• Educational resources
• Discounts on products and services
• Savings and investments
• Maternity and paternity leave
• Generous time away
• Giving programs
• Opportunities to network and connect

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.