Executive Assistant II

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc. Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level. Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc. Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate. May assist with budget tracking, contracts, etc. May serve as committee member and/or lead/supervise various work teams including other administrative staff. May maintain division/department policies/procedures, contracts, etc. Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties. 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role. Preferred qualifications: Basic accounting, legal and/or contract administration knowledge AH/AHS Sunport system Associates degree in secretarial science or business, and two years executive office/secretarial work experience National Notary Association Notary Public (NNANP)

• Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions.
• Will professionally represent Leader as requested and in all associated responsibilities.
• Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others.
• Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate.
• Retrieves voice messages as requested.
• Greets and assists visitors.
• Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc.
• Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.
• May maintain division/department policies/procedures, contracts, etc.
• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

• 4 years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role.
• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• Associates degree in secretarial science or business, and two years executive office/secretarial work experience
• National Notary Association Notary Public (NNANP)

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. All the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Pet Insurance* Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense) Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.