Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to the New York City Marketing Manager. This role involves managing daily operations, supporting special projects, and ensuring the team functions efficiently.

• Proactively manage calendars, including scheduling and coordinating appointments and meetings.
• Prepare and process expense reports accurately and promptly
• Manage Internal Agency Portal inclusive of admin rights and portal access.
• Assist with the preparation of presentations and documents for internal and external use-
• Lead Agency Management Services and Coordination- back-end maintenance of agency profiles and contacts, coordination of codes and supplier agreements, and new producer appointment processes.
• Coordinate and manage special projects and events as assigned
• Order and maintain office supplies and equipment to support team operations

• High school diploma or equivalent required
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Exceptional organizational skills with the ability to manage multiple projects simultaneously
• Strong oral and written communication skills
• Demonstrated ability to handle confidential information with discretion
• Professionalism, dependability, and the ability to work effectively in a fast-paced environment
• Ability to interact confidently with senior management and external partners
• Desire to learn quickly the Chubb Systems and back-end processes and technology.

• 401k matching
• Health insurance
• Flight privileges

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.