Executive Assistant III

At AdventHealth Orlando, what started as a converted farmhouse in rural Central Florida has become Central Florida’s major tertiary health care facility. Patients come from the Southeast, the Caribbean and even as far as South America for our proven expertise and compassionate health care. With a variety of Orlando hospital jobs, we invite you to start or elevate your career with a new job at AdventHealth Orlando. We constantly seek out Orlando nurses, medical assistants, nurse assistants, patient care and health administration professionals who share our passion for whole-person health care. Learn more about our open positions and apply to become an invaluable part of our team. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. All the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Pet Insurance* Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense) Schedule: Full Time Shift : Days Location: 601 EAST ROLLINS STREET, Orlando, 32803 The community you'll be caring for: AdventHealth Orlando Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year The role you'll contribute: Responsible for supporting leadership as a direct executive assistant. This role performs tasks such as calendaring, travel arrangements, correspondence, and other administrative functions. This position professionally represents leadership, exhibits excellent customer services, and maintains positive relationships. The value you'll bring to the team: Manages calendar, schedules meetings and appointments, and coordinates travel arrangements. Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors. Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records. Supports leadership administratively with special requests including research, projects, and other miscellaneous duties. Manages office supplies and equipment, ensuring availability and proper functioning. Schedules and organizes meetings and events, orders provisions and prepares agendas, and takes, transcribes, and distributes meeting minutes as appropriate. Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness. Assists with budget tracking, contracts, and other financial responsibilities, as needed. Serves as a committee member and/or lead/supervisor for various work teams including other administrative staff. Other duties as assigned. Qualifications The expertise and experiences you'll need to succeed : 5 Work Experience Required Associate Preferred Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc. Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment Resolve issues with minimal direction or guidance, as well as work independently and as a team member Professional attitude and conduct Effectively utilize office equipment including fax, copier, printer, scanner, etc. Meet ever-changing and multiple deadlines, managing day-to-day workflow Detail-oriented, with strong proofreading and editing skills Basic accounting, legal and/or contract administration knowledge AH/AHS Sunport system National Notary Association Notary Public (NNANP) Preferred This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Category: Administrative Organization: AdventHealth Orlando Schedule: Full-time Shift: 1 - Day Req ID: 25041292 We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment. Apply Now Apply Now Internal Employees Apply Here Share With: share to facebook share to twitter share to linkedin share by email Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. ©2025 Fortune Media IP Limited. All rights reserved. Used under license. AdventHealth Careers Explore: Jobs Nursing Locations Celebrating the Whole You Career Concierge Information For: Life at AdventHealth About Join our Talent Community International Recruitment Nurse Residency Program Veterans AdventHealth Global Homepage View All Our Doctors View All Our Locations Mission and History Community Benefit Our Partnerships News and Stories Blogs CREATION Life Employees Legal Privacy Policy Patient Privacy - HIPAA Patient Rights and Responsibilities Financial Assistance Patient Nondiscrimination

• Manages calendar, schedules meetings and appointments, and coordinates travel arrangements.
• Answers and screens incoming calls, takes messages, routes calls appropriately, retrieves voice messages, and greets and assists visitors.
• Provides administrative and secretarial support including opening and disbursing mail, composing and editing correspondence, preparing expense reports, and maintaining files and records.
• Supports leadership administratively with special requests including research, projects, and other miscellaneous duties.
• Manages office supplies and equipment, ensuring availability and proper functioning.
• Schedules and organizes meetings and events, orders provisions and prepares agendas, and takes, transcribes, and distributes meeting minutes as appropriate.
• Prepares and updates presentations, spreadsheets, and other documents, ensuring accuracy and completeness.
• Assists with budget tracking, contracts, and other financial responsibilities, as needed.
• Serves as a committee member and/or lead/supervisor for various work teams including other administrative staff.
• Other duties as assigned.

• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member
• Professional attitude and conduct
• Effectively utilize office equipment including fax, copier, printer, scanner, etc.
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Detail-oriented, with strong proofreading and editing skills
• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• National Notary Association Notary Public (NNANP) Preferred

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education*

At AdventHealth Orlando, what started as a converted farmhouse in rural Central Florida has become Central Florida’s major tertiary health care facility. Patients come from the Southeast, the Caribbean and even as far as South America for our proven expertise and compassionate health care. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier. Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.